Present: Alicia Miller, Elaine Gladhill, John Gorman, Joe Mackley, Steve Patterson, Lee Royer, Darwin Seiler, and Charlie Strausbaugh.
Staff: John Miller, Michael Christopher, Jeffrey Geesaman, and Clint Rock
Alicia Miller called the meeting to order at 6:36 pm
The Minutes of the July meeting were approved on a John Gorman/Joe Mackley motion. Vote was unanimous.
Charlie Strausbaugh presented the Treasurers Report. The report was approved on a Joe Mackley/Lee Royer motion. Vote was unanimous.
Charlie also mentioned fundraising and the need for an estimated cost/use sheet. Mike Christopher said that he will come up with a list of costs/projects. Charlie also stated that he has been in contact with Alma Oyer and will set up a date where we can meet with her.
Alicia Miller noted the recent airing of the Monterey Pass Documentary that was filmed by PCN on July 18.
John Gorman discussed the Blue Ridge Summit Library’s ice cream social, stating that they had a nice turnout and a lot of interest.
Alicia Miller stated that there was also a large turnout and positive feedback at the Burning of Chambersburg event.
She added that there was a high attendance for the guided tour for Gettysburg Buffs that was held on July 25.
She went on to discuss upcoming events included a “Road to Independence” colonial heritage event that will take place on October 10 and the Christmas event on December 19. A $200 budget for this event was approved on a Joe Mackley/Elaine Gladhill motion. The vote was unanimous.
Michael Christopher pointed out the South Mountain Partnership event will take place at the Blue Ridge Summit fire hall on October 16. He stated that many of the attendees of this event will want to visit the Battlefield and museum, afterward. He requested that volunteers be available that day to give tours and answer questions.
John Miller discussed a Preservation March, proposed for July of 2016. He stated that the march portion of the event would be strictly for living historians and there would be a fee for participation. This fee will be used as a fundraiser for the FMPB. The march would begin on Iron Springs Road and continue to Furnace Road and then to the Battlefield site by way of the Maria Furnace Road. Once the march reaches the battlefield site, the event would then open to the public with demonstrations. It is a free event for the public but donations would be encouraged. He also stated that the only cost to the FMPB, Inc. would be porta pottys and firewood.
There was no update given on the maintenance or development of trails on the battlefield property. However, Michael Christopher did state that Washington Township will be planning the trail to Monterey Peak, with all other trails being formed at the discretion of John Miller.
John Gorman stated that he met with the Blue Ridge Summit Garden Club, and they will be doing some planting around the museum property
Michael Christopher stated that grant funding has been applied for to develop the trails and parking area on the battlefield property.
Alicia Miller pointed out that shirts, and hats are now available for sale at the museum.
She also said that FMPB, Inc. has received a donation of $150 for the purchase of an additional trail camera, however we would be responsible for the cost of and SD card and batteries to operate it.
She also noted that background checks will need to be completed and provided to the Township office by December 31.
The management agreement between Washington Township and the FMPB, Inc. was discussed. A few changes were recommended by the board, and Steve Patterson will update with those changes and it can be reviewed again at the next meeting.
The sale of books was discussed. Tax needs to be separated out on the receipt for all book sales. It was decided that the remainder of the inventory of John Miller’s books will be purchased by the FMPB. After these books are sold, the FMPB, Inc. has the right to print more, with $1.00 of each book going to John Miller, as author, with the FMPB keeping the rest, as a fundraiser. It was also decided that John Miller still has the rights to print/sell any of these books as he wishes, at his cost. This was done on a Lee Royer/Elaine Gladhill motion. Vote was unanimous.
The FMPB, Inc. obtaining a PO box was discussed. It was agreed upon on a Charlie Strausbaugh/Elaine Gladhill motion. The vote was unanimous.
The meeting location for the FMPB was discussed. Did we want to move the location to the museum or keep it at the Township. It was decided to keep it in the Township Meeting Room.
Secretary duties was discussed. There are things that are needing to be sent out to the board that should be covered by the Secretary. The Secretary should also assume the duties of taking meeting minutes. Alicia Miller will speak to Gary Muller, acting Secretary, to see if he can commit to attending each meeting and assuming this role. Follow up will be discussed at the next meeting.
The meeting was adjourned at 8:35 pm on a Joe Mackley/Lee Royer motion. Vote was unanimous.
Clint Rock, recording Secretary
For Gary L. Muller